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Monthly interfacing

Are you live with Monthly interfacing (MI)?

We are contacting each employer to arrange a go live date and the steps involved in the on-boarding exercise.  If you have not received contact from us, please contact us now at cheshirepfinbox@cheshirewestandchester.gov.uk or if you need to discuss anything else regarding Monthly Interfacing please send us an email and we will give you a call.

Monthly interfacing submission

Monthly Interfacing is the way that the Fund collects membership and contributions data from employers

Employers will upload a monthly file to a secure online portal.  The file will be validated by the system and employers will need to correct any missing or incorrectly formatted data before this can be submitted.  Once successfully submitted, Cheshire Pension Fund will process the updating of member records.

Monthly Interfacing will provide:

  • Improved accuracy and quality of data
  • Improved operational and process efficiency
  • Improved and more regular contribution reconciliation
  • Better member service
  • More secure data transfer
  • No longer require starters and membership changes forms

We have user videos and guidance to help explain more about the process below:

Common Data Template

Monthly Return Specification

Monthly Return Template

Access request Form

To login to the Cheshire Pension Fund Employer Web Portal please Click Here

Support on how to upload your file can also be found in our Employer Web User Guide

Have a Query?

How do I ensure we comply with the McCloud Data Requirement when submitting Monthly Interfacing Files from April 2021 onwards?

To ensure your organization are meeting the McCloud Data Requirements please check and make sure whomever is assigned to submit the Monthly Interfacing files(Employers directly or payroll providers) are accurately providing ALL the necessary information required below on a monthly basis. It is vital so that we are able to calculate and enact the McCloud remedy.

Service Breaks:

Column Field Name Description
AO BREAKSTARTDATEPM

Start Date of Break in Pensionable Membership. Only required where a break in membership is being notified.

Enter in the format DD/MM/YYYY

AP BREAKENDDATEPM

End Date of Break in Pensionable Membership. Only required where a break in membership is being notified during the current period.

Enter in the format DD/MM/YYYY

This field can be left blank in case of sick pay and maternity.

AQ BREAKREASON

Reason for Break (Only required where a break in membership is being notified).

Enter the relevant code below for the break:

A (Absent), C (Career break), S (Strike), M (Maternity Leave), PL (paternity Leave)

 

Hour Changes:

Column Field name Description
AR HOURSCHANGESTARTDATE

Start Date of Hours Change Only required where a change of hours is being notified and the member is protected.

Enter in the format DD/MM/YYYY

AS NEWCONTRACTEDHOURS

New Weekly Contracted Hours are required where a change of hours is being notified during the current period.

Enter to two decimal places – nn.nn:
For Full Time 0.00
For Part Time enter the Actual Hours, i.e. 18.50
For Casual 0.01

Note: It should include an adjustment for any whole-time or part-time term-time working.

AT NEWSTANDARDHOURS

New Weekly Standard Hours (Full time equivalent) are required where a change of hours is being notified.

Full time is classed as 30 hours or more.

Enter in the format nn.nn

Assumed Pensionable Pay

There are some circumstances where you must deem pensionable pay.

Regulation 21 of the 2013 regulations cover the circumstances in which the employer will deem an Assumed Pensionable Pay (APP).

This is when a member of the scheme receives reduced pay for the following reasons:

  • The member is on sick leave or injury leave and is receiving reduced contractual or nil pay
  • The member is on child related leave (e.g. paid maternity/adoption leave, ordinary maternity/adoption leave, paid shared parental leave or paternity leave), where the pay is lower than the APP amount
  • The member is absent on reserve forces special leave (unless subject to another occupational pension scheme)

In these circumstances, you should treat the employee as having received APP for the period of reduced pay (APP replaces the pay received).

APP is calculated as an annual rate based on the average of the three months prior to the pay period in which reduced pay was received, uprated to a year.

Any one-off lump sum received in that period is deducted. Any lump sum received in the last year can be added to the APP figure where you deem it likely to have been received again during the period APP will be in effect.

You can increase the value of APP if you feel it is materially lower than that calculated. If the member is paid other than monthly, the average of 12 weeks’ pay is used rather than 3 months.

Employee contributions are taken on the actual pay the member receives, not the APP.  Employer contributions are taken on the APP; you should, therefore, report APP rather than the actual pay received for that period.


Example:

Member goes onto a half pay due to sickness on the 13/04/21 to 31/05/21.

The pay received for April and May 2021 is:

  • April 2021  = £980
    (£560 full pay to 1 – 12 April and £420 half pay from 13 – 30 April)
  • May 2021  = £700

The actual pay received between 13/04/21 to 31/05/21 is therefore £420 + £700 = £1,120.00

The assumed pensionable pay is calculated using the average pay received from January to March 2021:

  • January 2021= £1,200
  • February 2021  = £1,400
  • March 2021  = £1,400

The APP is therefore £4,000 / 3 x 12 = £1,333.33 per month or £16,000 annually

The APP for the period 13/04/21 to 31/05/21 is 1 + (18/30) /12 x £16,000 = £2,133.33

The APP replaces the reduced pay that is received for pension purposes.

Employee contributions are taken on the actual pay received of £1,120.00 and the employer contributions are taken on the APP figure of £2,133.33.

You should, therefore, report APP rather than the actual pay received for that period.

If you have any questions please contact the MI Team

LGPS Guidance on Assumed Pensionable Pay

How to sign up to employer web

Help with CSV files

How to upload MI files

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