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Monthly interfacing

Are you live with Monthly interfacing (MI)?

We are contacting each employer to arrange a go live date and the steps involved in the on-boarding exercise.  If you have not received contact from us, please contact us now at cheshirepfinbox@cheshirewestandchester.gov.uk or if you need to discuss anything else regarding Monthly Interfacing please send us an email and we will give you a call. 

Have a query? Complete this form and a member of the MI Team will get back to you as soon as possible

Monthly Interfacing Query (Only for Scheme EMPLOYERS to complete, not members)

For queries regarding Monthly Interfacing
  • Drop files here or
    Max. file size: 4 MB.
    • We will look at the problem and get back to you as soon as possible either by email or phone call. Otherwise feel free to look at our monthly interfacing page for guidance and useful videos.

    Monthly interfacing submission

    The Cheshire Pension Fund is changing the way it receives membership and contribution data from employers.  The good news is that this marks the end of year-end returns (known as the LGS50), it will be replaced with a monthly process known as Monthly Interfacing (MI).

    Employers will upload a monthly file to a secure online portal.  The file will be validated by the system and employers will need to correct any missing or incorrectly formatted data before this can be submitted.  Once successfully submitted, Cheshire Pension Fund will process the updating of member records.

    Monthly Interfacing will provide:

    • Improved accuracy and quality of data
    • Improved operational and process efficiency
    • Improved and more regular contribution reconciliation
    • Better member service
    • More secure data transfer
    • No longer require starters and membership changes forms

    All employers must be up and running on the new system in order to start submitting files for April 2021.  A significant challenge, but we are committed to working with employers to make the switch over as smooth as possible.

    We have user videos and guidance to help explain more about the process below:

    Common Data Template

    Monthly Return Specification

    Monthly Return Template

    Access request Form

    To login to the Cheshire Pension Fund Employer Web Portal please Click Here

    Support on how to upload your file can also be found in our Employer Web User Guide

    How do I ensure we comply with the McCloud Data Requirement when submitting Monthly Interfacing Files from April 2021 onwards?

    To ensure your organization are meeting the McCloud Data Requirements please check and make sure whomever is assigned to submit the Monthly Interfacing files(Employers directly or payroll providers) are accurately providing ALL the necessary information required below on a monthly basis. It is vital so that we are able to calculate and enact the McCloud remedy.

    Service Breaks:

    Column Field Name Description
    AO BREAKSTARTDATEPM

    Start Date of Break in Pensionable Membership. Only required where a break in membership is being notified.

    Enter in the format DD/MM/YYYY

    AP BREAKENDDATEPM

    End Date of Break in Pensionable Membership. Only required where a break in membership is being notified during the current period.

    Enter in the format DD/MM/YYYY

    This field can be left blank in case of sick pay and maternity.

    AQ BREAKREASON

    Reason for Break (Only required where a break in membership is being notified).

    Enter the relevant code below for the break:

    A (Absent), C (Career break), S (Strike), M (Maternity Leave), PL (paternity Leave)

     

    Hour Changes:

    Column Field name Description
    AR HOURSCHANGESTARTDATE

    Start Date of Hours Change Only required where a change of hours is being notified and the member is protected.

    Enter in the format DD/MM/YYYY

    AS NEWCONTRACTEDHOURS

    New Weekly Contracted Hours are required where a change of hours is being notified during the current period.

    Enter to two decimal places – nn.nn:
    For Full Time 0.00
    For Part Time enter the Actual Hours, i.e. 18.50
    For Casual 0.01

    Note: It should include an adjustment for any whole-time or part-time term-time working.

    AT NEWSTANDARDHOURS

    New Weekly Standard Hours (Full time equivalent) are required where a change of hours is being notified.

    Full time is classed as 30 hours or more.

    Enter in the format nn.nn

    How to sign up to employer web

    How to upload MI files

    Help with CSV files